Unsold Estimate Follow-Up
We call past estimates that never moved forward, confirm interest, surface objections, and route live opportunities back to your team.
Warm-list follow-up for HVAC companies
Recover unsold estimates and reactivate expired memberships.
HVAC Callback runs focused monthly follow-up campaigns for HVAC companies that want more revenue from leads and customers they already paid to generate.
- Unsold estimate follow-up
- Expired membership reactivation
- Weekly notes and simple reporting
What we do
One narrow follow-up program. Not a call center replacement.
We work warm lists only, follow an approved script, log outcomes, and hand back interested homeowners for your team to close.
1
warm list at a time
250
monthly call attempts
7
day reporting rhythm
For HVAC owners
who know follow-up slips through the cracks
Focused scope
estimate recovery and membership reactivation
Simple delivery
calls, notes, callbacks, weekly summaries
Services
Built for revenue already sitting in your CRM
HVAC Callback is designed for companies that want tighter follow-up without hiring a full internal team just to work old opportunities.
Membership Reactivation
We reach out to expired maintenance members and bring back renewal opportunities before peak season.
Callback Handoff + Reporting
Every contact is logged with a clear disposition so your team knows who wants a callback, who wants timing later, and who is done.
How it works
A simple monthly workflow
No complicated implementation. No bloated agency process.
01
You send the list
Export your unsold estimates or expired memberships from your CRM.
02
We approve the script
You review the language, offer, and disposition labels before any outreach starts.
03
We run the campaign
We make follow-up attempts, leave voicemails when appropriate, and log outcomes cleanly.
04
Your team closes
Interested homeowners are handed back to your office for booking, quoting, or renewal.
Why companies use us
Follow-up is valuable, but it rarely stays consistent.
Most HVAC companies do not need a giant agency. They need a narrow, repeatable system for old estimates and expired members.
- Warm-list only outreach
- Focused monthly campaign scope
- Approved messaging
- Notes after every real outcome
- Weekly summary reporting
- Simple fixed-fee starter option
Pricing
Simple starter pricing
Good for one warm-list campaign at a time.
Starter Campaign
For one HVAC company, one list, one focused monthly campaign.
$1,000
/ month
Includes
- Up to 250 follow-up call attempts
- Unsold estimates and/or expired memberships
- Approved script and disposition tags
- Voicemail and retry cadence
- Weekly reporting
- Interested lead handoff to your team
Not included
- Cold calling random homeowners
- Inbound CSR replacement
- Unlimited lead volume
- Guarantees on closed sales
- Full-service call center support
FAQ
Common questions
Do you replace our office staff?
No. HVAC Callback handles a narrow follow-up campaign and hands back interested opportunities to your team.
Do you work cold lead lists?
No. The core offer is built around warm-list follow-up: unsold estimates and expired memberships.
Do you guarantee booked jobs?
No. We control outreach, scripting, and follow-up process. Your team controls pricing, availability, and close rate.
What do we need to get started?
A clean export of leads or members, approved messaging, and a clear handoff process for interested contacts.
Contact
Book a short intro call
See whether your current estimate and membership follow-up is worth turning into a monthly campaign.